fleet management software Archives

How TrackSchoolBus System Keeps Your Bus Fleet Running Smoothly

Posted on April 18, 2019 by TSB Super Admin

To efficiently manage a fleet of buses is obviously a painstaking task, not to mention the problems that arise despite the hard work. But, with technology, like TrackSchoolBus System, you can definitely have your efforts halved and results improved.

TrackSchoolBus System is an all-in-one application that suits the needs of parents, drivers, and transport managers alike, with bus safety as a priority. Here’s how it helps you get a better grip of your job and keep the bus fleet running smoothly.

Plan bus routes efficiently

Planning bus routes manually may be a nightmare to most transport managers. It takes days to collect data regarding traffic and routes. To organize the information, to sit together with your team, and plan the routes may take another few weeks.

And no matter how much effort you have taken, you may end up making mistakes, the most common one being allotting two or more routes for the same bus, or vice versa. Such errors may cause all your week-long hard work to go down the drain.

School-Transport-Software--Ensure-enhanced-student-safety

In the case of school bus fleet, the Parent App integrated with the TrackSchoolBus System provides residential information of students, making it easy to allot pick-up points.

Even if a student relocates,the auto routing feature of TrackSchoolBus System makes the job easier for transport managers. In short, TrackSchoolBus System assists you in assigning buses and planning bus routes. But you, as the transport manager, will have full control over the bus fleet management process.

Keep track of bus drivers

Efficient management of fleet also involves taking enough steps to ensure bus safety. Despite sufficient background check before hiring, it is not always easy to detect driver malpractices until they start the job.

Malpractices like over speeding, drunken driving, taking a route different from the original, etc., can affect bus safety as well as add to the operational costs. Therefore, it is important to monitor bus drivers while on duty.

TrackSchoolBus System makes it possible for you to keep track of bus drivers’ performances, a task which is manually impossible.The application utilizes GPS to gather data and notifies transport managers real time regarding the speed of the bus, unwanted stops, punctuality, etc. All these data gets stored for future use.

Reduce operational costs

An important portion of an organization’s expense comprises operating the bus fleet. The operational costs include amount spent in terms of maintaining the fleet, refuelling, the distance covered by the buses, and the like. Manual labour and driver malpractices can also add to the expenses.

TrackSchoolBus System allows constant monitoring of fleet, thus helping you to avoid unwanted expenses. Since bus drivers are aware of being monitored, they will not attempt vehicle misuse or other malpractices.

This helps to save fuel, avoid accidents and as a result, the maintenance costs can be reduced. Also, since the application helps reduce manual efforts, labour costs can be halved as well.

Ensure BusSafety

Bus safety is also an important part of efficient bus fleet management. The TrackSchoolBus System helps you to keep driver behaviour at check by providing you with real-time notifications regarding location and speed of the bus. This helps curb any sort of driver malpractices.

Also, the school bus tracking software provides information regarding passenger attendance. This is helpful especially when you are managing school buses. Parents are often concerned whether their kids have boarded the right bus and through their journey to school and back.

TrackSchoolBus System provides real-time information notifications to parents as well so that they feel ensured. It also notifies you at times of emergency so that you can act quickly.

Fleet management software has become popular in the past few years. Many companies have come forward with their own versions of software. But, amongst them all, here is how TrackSchoolBus System stands apart.

User-friendly interface

TrackSchoolBus system comes with a simple interface that can be easily used by transport managers, authorities, drivers, and parents, alike. It saves you from the extra expenses usually spent over training sessions to acquaint everyone with complex fleet management software.

Cost effective

Most organizations rely on technology to cut down costs. But, most of the time, the opposite happens. The above-mentioned points regarding how TrackSchoolBus System helps you handle bus fleet efficiently are the perfect reasons to why it is a cost-effective solution.

Customizable

“Comfort” is one of the factors that any organization looks into in any software they plan to use. TrackSchoolBus System can be customized according to the needs of whoever is using it.

Compatible

TrackSchoolBus System works well with any device and latest Operating Systems.

In short, depending on technology, like TrackSchoolBus System, can help you get past the hurdles put forward by manual bus fleet management and ensure a smooth running bus fleet for your organization.

What To Do With Aging School Buses

Posted on December 26, 2018 by TSB Super Admin

School buses naturally age when they have been in use for several years since the time of their manufacture. The longer the period that they have been on the roads, the greater will be their wear and tear.

Aging gives rise to maintenance issues. Weather conditions and environmental factors add to the aging of school buses.

Aging generally reduces the reliability and performance of school buses. This consequently causes an impact on the safety of students travelling by these buses.

Hence, timely upgradation of the school transportation fleet is of prime importance. Aging school buses can be repaired, refurbished, retrofitted or replaced to increase operational efficiency.

School authorities can choose the option best suited to them within the framework of their school policies and applicable rules of the local authorities.

Repairs

Repairing school buses is the first option that is available to school authorities. Before they decide on any other option, it would be wise to check if the vehicle can be put to use for some more time after doing essential repairs.

These repairs can include both breakdown and preventive maintenance. In breakdown maintenance, repairs are confined to rectifying the specific defect to make the vehicle operational again.

In preventive maintenance, the worn out part or component is repaired or replaced before it is totally damaged. This includes routine oil change, and air filter replacements; as also replacement of tires, lamps and other such components.

Starting and stopping the school buses during their daily trips cause frequent mechanical failures as the school bus ages. Frequent repairs cause the buses to remain out of operation very often.

Replacements for some of the faulty parts are hard to obtain as the model becomes outdated. Delay in procuring the replacement parts will result in an increase in repair time.

At times, the cost of replacement parts can be prohibitively high making this option unfeasible.

Hence it is suggested that major repair of aging school buses be taken up only if the school authorities face operational or fund restrictions when considering other more expensive options.

Refurbishment

Refurbishment of aging school buses means restoring the bus to its original condition and manufacturer’s standards. Performance specifications stated by the manufacturer should always be adhered to.

Refurbishment involves replacement and service of the existing body parts of the vehicle. Damaged mechanical parts are replaced, and cleaning, servicing and lubrication of parts are carried out.

The components are then tested for smooth operation and necessary adjustments are made. The seats and upholstery are refurbished. Painting of the vehicle is also done.

The advantage of this option is cost saving. Refurbishment can be done over a period of time thus deferring one-time expenditure. Refurbishment is a cheaper option when compared to the cost of a new bus.

This option has disadvantages as it is solely based on the age of the bus. Access to original performance manuals and spare parts will be severely limited.

Some of the parts may be unavailable due to non-production. The high costs of major components are a deterrent to refurbishing aging vehicles.

However, the age of the bus and degree of wear and tear are factors that influence the refurbishment decision. The cost of extending the life of the bus should be compared with the returns that can be generated from school bus operations to ascertain the viability of a refurbishment option.

Retrofitting

Retrofitting is an option that can be used to upgrade the school buses that are in a fairly good working condition and can be used for some more time.

It involves the replacement of some of the school bus parts with new and modern components. While retrofitting the buses with new technology devices, compliance with the current governmental regulations needs to be ensured.

This is done to match the performance of the bus with those that have the most recent specifications.This helps to make day-to-day operations easy.

In a mechanical retrofit, for example, a diesel engine of the aging bus may be replaced with the more recent emission-controlled version. This would reduce pollution and control emissions.

Most of the old buses would have to have air-conditioners installed due to changing climatic conditions. Child security features like higher seats, individual seat belts, stop arms and crossing gates are some of the improvements done in a retrofit.

In a technology retrofit, GPS and RFID, video cameras and music systems are added. These gadgets are of great help to both parents and school in monitoring student attendance and behaviour of students in the bus.

Retrofit enhances the safety of the school bus and increases operational efficiency. It will be cheaper to retrofit than to buy a new bus with all the latest features.

Retrofit, though a more expensive option can turn out to be cost-effective in the longer run. The choice is entirely dependent on the age of the bus. It would be wise to weigh all factors and then decide whether it would be worthwhile to spend this extra amount on an already old school bus.

Replacement

Replacement of an aging bus with a new one is suggested when the school bus has outlived its life. The operational expense of an old bus is always higher than that of a new bus.

When the repair, refurbish and retrofit options are no longer feasible, it is better to replace the aging bus with a new one.

Before embarking on buying a replacement, it would be advisable to assess the current need of the school and the existing governmental regulations.

For example, procuring a big or small bus would depend on the number of students using the bus and the route that it has to service. New features can save a lot of labor for the authorities.

Latest models use less energy and are fuel efficient. Hence, they cost less to operate. Students’ safety aspect is an essential factor to be considered.

Above all, it should ensure that the cost of the new replacement vehicle is justified by a guaranteed return on the investment.

Conclusion

Repair, refurbishment, retrofitting or replacement decision is mainly taken to upgrade the aging school bus fleet. There is no exact vehicle age when the buses can be modified or replaced.

It differs and depends on the wear and tear for each individual bus. All options are based on spending money to save money in the long run.

The decision to adopt any one of these choices should be based on the benefits derived in terms of improved student safety, operating cost efficiency and other environmental factors.

Cloud Based School Transportation Software – How it Makes an Impact

Posted on October 10, 2017 by TSB Super Admin

Cloud computing is the buzz word in Information technology and the latest one to aid the transportation management. It refers to various approaches in which people can access a particular software or application via the internet.

Reports are usually generated by the school transportation software or app and delivered as a web page which is available to the user online. This cloud based school transportation software reduces the need for bulky servers and storage spaces for the user to compute and perform sophisticated analyses.

Fleet management services already utilize a variety of features based on cloud computing technology. Cloud based school fleet management systems have been already been implemented since 1994.

Nevertheless, the services offered might vary from the application, software for analysis or simple data storage facilities with easy and secure retrieval facilities.

Some providers build the application and place it in the cloud environment so that the users can access it and use whenever required without the need for downloading specific individual systems.

Cloud Based School Transportation Software – What are the Benefits

Ordinarily, a public cloud computing system offers the advantage of having a server system, which can be accessed by anyone through the internet.

When the servers are being maintained by the company which owns the software, it becomes private cloud. Access can therefore be restricted to the users. Most of the online shopping sites are portals to public cloud services.

1. Provides sufficient storage space for school transportation data.

The latest analytical techniques employ larger data and therefore require much larger memory and RAM for computing purposes. With cloud computing, this need is almost reduced to minimal and is replaced by the internet as a portal to reach the offshore software for analysis.

A cloud based school transportation software reduces the investment costs to a greater extent by writing off the need for large and dedicated servers to assist the data analysis. But the real advantage is in the reduction of the cost of maintenance of personnel and infrastructure. The software itself hardly contributes to the cost factor.

2. Facilitates generation of reports on safety, fuel management etc.

School fleet management systems can opt for the cloud based smaller version of the transportation management software. Fuel management efficiency, safety performance of vehicles, traffic related updates, etc. require more extensive data and rigorous analytical techniques which can be easily incorporated in the cloud.

Generating reports online is another task, which has been easily migrated to cloud computing. It allows the users to generate and store reports online and retrieve when needed.

3. Avoid costly proprietary systems which need frequent updates.

License fee and annual software maintenance fee are usually the income generation factors for such software. The cloud version usually has a monthly subscription in lieu of the license fee.

This is usually calculated according to the number of vehicles and personnel in the school fleet. It also writes off the frequent up gradation costs of the software charged by the service providers, thus enabling the user to avail the latest benefits without sudden renewal fees for the software.

In the end, this might still seem a costly affair, albeit with flexibility and choice of the user. Suppose the user increase the number of vehicles with a sudden investment, he need not buy the upgraded version.

This might be helpful if the school management decides to expand the school fleet suddenly. One can rather choose to pay for a higher monthly subscription. The switching over is easier and does not consume business hours.

4. Data retrieval easier for analysis or verification at later stages

Also the retrieval of data is easier when it is in the cloud. This means, a fleet manager can access the fleet data at any time and at any place just with an internet connection.

A larger data also allow for a wider range of analysis. And, one can access them with any platform with an internet connection, a laptop, tablet or even smart phones.

5. Can provide secure data retrieval mechanisms and avoid loss.

Consequently, the concerns on security can bother some users. The question of data security in a cloud is still debatable, although there have been fewer incidents of data theft in cloud based school fleet management systems.

The issue can be more due to fear concerns rather than the technological drawbacks.

The ownership of the data is another issue which worries some of the prospective customers. Moreover, the data doesn’t change the ownership by simply being on the cloud only that it is stored on a distant server which you take on a rent.

6. Data integration is easier for larger chain of schools

For a network of schools managed by the same investors, cloud based school transportation software assists in providing data integration and uniformity across all the schools. Data analysis with such systems is hence easier and effective.